We’re a month into 2020, but how many of you have stayed focused and organized? If you’re anything like me... I’m going to guess your inbox is already overflowing, the meetings are stacking up, and that little bit of clarity you had from holiday break has vanished.
That’s ok! Deep breath. Check-in with yourself and reevaluate. Here are a few tips for staying on the organized train and properly managing your work projects.
I hate when my inbox piles up, I hate when it gets cluttered and everything is un-filed. And worse, if you don’t stay on top of email... you will be literally buried in it.
Tip: Is it an email that can be answered in 2 minutes or less? Then try to answer it when you see it and get it out of the way. If it requires a longer, more thought out response, set aside no longer than 15 minutes to answer the email or go track down that person on Slack/Skype/in-person for clarity.
Tip: REREAD the email, spell check. Being efficient and fast is good, but I am also learning the importance of taking a step back and then looking at it with a new pair of eyes to ensure things are just right. Yes, I too need to improve on this.
Tip: Flag and folder. I have a colleague who leaves all of his emails on 'unread' and he has 2k+ emails in his inbox like this. THE ANXIETY! Instead, I try always try to skim every email that comes in and the flag it if I know it will require a longer response later. Once answered/closed out, I move it to the appropriately themed folder in case I ever need to find it again.
I always allocate 20 minutes or so on Sunday afternoon to plan out my week. This includes writing in my bullet journal planner, setting up my schedule in my calendar, writing my to-do list for the week, and getting an overall view of what my work week’s going to look like. This helps me feel prepared and ready for the work week, it’s a similar feeling to when you set out your outfit for the night before. It’s something small, but it helps you feel a lot more organized in the long run.
Tip: Plan ahead, invest in a planner or calendar or something that can help you keep in track.
Tip: Look at the big picture, make sure you have an overall snapshot of your workweek, schedule, and necessary priorities.
While being organized in your workweek is important, it’s just as important to schedule out time for your process, decompress, and enjoy. I always make sure I can fit in my workouts with my work meetings schedule for example.
Tip: Pick 30 minutes to an hour of your week that’s blocked off for you. Whether it’s a workout, time to catch up on projects, or grab coffee with a coworker... make time for it!
Well Ramblers, that’s all I have for you now. Stay organized!